Personnel electronic document management, abbreviated as KEDO, is an innovative system for processing and storing personnel documents using electronic means. Currently, the transition to EDC is voluntary, but over time it may become mandatory for all organizations and enterprises, this must be kept in mind.

Is it necessary to switch to KEDO now?

Personnel electronic document management are regulated by Law No. 377-FZ “On Electronic Signatures” and Law No. 407-FZ “On Accounting”, which provide for the ability to sign all personnel documents electronically, using an electronic signature. This greatly simplifies and speeds up the process of processing documents, and also reduces the likelihood of their loss or damage.

One of the main advantages of KEDO is saving time and resources of the organization

Electronic signing and storage of documents can significantly reduce paperwork and minimize the costs of printing, delivery and storage of paper media. In addition, electronic documents can be quickly retrieved and verified, increasing the efficiency of employees in the HR department. Among other advantages we can highlight the following:

• Ability to control and monitor document flow. Using an electronic system, you can track the movement of documents, control the timing and sequence of their processing. This is especially important for compliance with labor laws, as well as for preventing possible violations and errors.
• Increased security and confidentiality of personnel data. Electronic storage and transmission of documents provides protection against unauthorized access and information leaks. An electronic signature is created for each file, which guarantees its integrity and authenticity. Moreover, the electronic system allows you to set flexible access rights for employees to ensure only the necessary level of access to confidential data.
• Compliance with current trends in the development of information technology and digitalization of processes. In a world where more and more organizations are switching to electronic document management, the use of EDC is becoming a necessity for modern enterprises.

In conclusion, we would like to say once again that KEDO is an effective and convenient system for processing and storing personnel documents. Its implementation allows you to reduce bureaucratic processes, increase work efficiency and ensure the security and confidentiality of personnel data. With modern requirements for digitalization of all areas of activity, the transition to EDC is a logical step.